Urgent things rarely turn out to be important. But more on that later.Īnd remember, if there’s an emergency, someone will call you. This affects how much you can get done in a day.Ī good strategy is to turn off all notifications and set yourself certain times when you check up on your inbox. And how many of them actually turn out to be an emergency?Ī study from Irvine University in California has shown that it takes an average of 23 minutes to find focus on the task you were doing after a distraction. Double that if you have notifications switched on both your laptop and smartphone. So it’s about 200 pings or dings or buzzes a day. How many emails a day do you get? Probably close to 200. Sometimes too convenient for distracting your brain from the activity at hand. Get rid of email notificationsĭesktop and mobile notifications are a convenient feature in many applications. It’s no use if you come back to the computer and hop onto dealing with emails once again. On a side note, close your email client or browser tab before you go on your break. It’s the sort of meditation and self-care you might need to take a break from mental activity. Of course, this only works if you work from home, but showers can also be invigorating. Make just one call to someone you know you won’t distract too much. Especially if you work from home and live alone. Email is a communication tool, right? If your brain is buzzing but you can’t get to work, you might be craving human interaction. Many people find it invigorating, and you might have more energy to tackle work tasks after a few exercises. Physical activity will help pump oxygen into your body and brain. Seeing other people is also a good way to tell yourself that taking breaks is okay. Sometimes you need a change of scenery to give your brain a rest. Go make a drink into a travel cup and take a walk around the block or in a park if there’s one near you.If you need a break – take a meaningful one. But there are probably a couple of important tasks that email keeps you from doing. It may be hard to stay productive work-wise when you have the unread email counter going up in your peripheral. Have you ever procrastinated with email? You’re tired from working but you go to your inbox to keep busy. Work comes before emails but don’t forget about breaks Granted, not all of the following suggestions would work, so choose ones that will work well for you considering your work schedule, sleeping patterns, or daily routines. 7 ways you can manage your inbox and stay productive Keep that in mind while exploring the following seven methods for prioritizing email. Thus, productivity is about value, not quantity. But you only made a sandwich.ĭoing emails is really only one repetitive task. Doing ten tasks feels like you’ve been more productive than if you did one. Or, you could say that making a sandwich involves ten tasks. See, you could say that making a sandwich is one task. Organizing your inbox helps bring you closer to this ideal – save time and create an email management experience where you focus only on things that matter.īefore we move onto the seven suggestions, let’s also touch base on the topic of productivity. In the sense that managing your inbox shouldn’t take much time. Ideally, you should strive for Inbox Zero, but not in a literal sense. The emails will keep coming no matter how many you read, reply to or delete. Unless all your tasks revolve around doing emails all day (shout out to all the customer service specialists), there’s no point in living in your inbox. Why do you need to optimize your work with emails? Let’s check some ways you can optimize your inbox and improve its management to boost the value of productivity. Next thing you know, 28% of your workweek is obliterated by email. Then, you keep the email tab open all day and skip to it every time the new message counter lights up. You start work and first things first? - You check your emails.
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